Change Orders

Manage Every Change. Protect the Original Project.

Projects change. Your records shouldn't become confusing when they do.

Spot Commerce lets you create, manage, and track change orders while keeping the original project scope, estimate, and financial information intact.

Add new work, adjust pricing, document changes, and see exactly how every approved change affects the overall project.

Original Project + Change Orders = Updated Project Value

Create a Change Order Explore Features

Keep the Original Project Intact

Never lose sight of what was originally agreed upon.

Change orders are connected to the project without replacing or altering the original estimate, giving you a clear history of the original scope and every change that followed.

Quickly see:

Everything stays documented and connected to the project.

Original estimate or contract amount
Individual change orders
Added or removed work
Change order amounts
Approval status
Revised project value
Related invoices and payments
Complete change history

See How Changes Affect the Project

Original Value. Changes. Updated Value.

Spot Commerce automatically gives you a clearer picture of how change orders affect the financial value of a project.

Original Project Value$185,000

Approved Change Orders+$32,500

Revised Project Value$217,500

Instead of manually calculating the current contract value, your team can see how the project has changed from the original agreement.

Create Detailed Change Orders

Document additional work or project adjustments with a professional change order connected directly to the customer and project.

Include important information such as:

Maintain a clear record of what changed and why.

Change order number
Customer
Project
Description of change
Additional scope of work
Items being removed
Pricing
Credits
Taxes
Notes
Date created
Approval status

Track Every Change From Start to Finish

A Clear Change Order Workflow

Keep the entire process organized from the original project through approval and billing.

Project

Original Estimate

Change Order

Approval

Updated Project Value

Invoice

Payment

Every step stays connected.

Your team can quickly understand what was originally quoted, what changed, what was approved, what has been billed, and what remains outstanding.

Track Change Order Status

Know where every change order stands.

Organize change orders by status, such as:

Draft

Still being prepared

Sent

Submitted to the customer

Pending Approval

Waiting for authorization

Approved

Accepted and added to the project

Declined

Not approved

Invoiced

Approved work has been billed

This helps your team avoid performing additional work without knowing whether the change has been properly documented and approved.

Additions, Deductions & Credits

Not every project change increases the price.

Spot Commerce lets you document both additions and deductions so the revised project value reflects the actual agreement.

Added Work

Add labor, materials, services, equipment, or additional scope.

Deductions & Credits

Remove work or issue credits when the project scope is reduced.

The project financials remain clear regardless of how many changes occur.

Connect Change Orders to Project Financials

Know the Financial Impact

Approved change orders become part of the project's overall financial picture.

See how changes affect:

This gives management a more accurate understanding of how the project is performing as its scope changes.

Project value
Revenue
Invoiced amount
Payments
Outstanding balance
Expenses
Profit
Profit margin

Keep Customers and Your Team on the Same Page

Clear documentation helps reduce misunderstandings.

Your team can review the original project and every change from one project record, while customers can clearly see what additional work or credits have been proposed.

Everyone works from the same information.

Sales knows what was originally sold.
Project teams know what additional work was approved.
Accounting knows what needs to be invoiced.
Management knows how the changes affect project revenue and profitability.

Complete Change Order History

Never Wonder What Changed

Maintain a chronological record of project changes from beginning to completion.

Instead of searching through emails, spreadsheets, text messages, and paperwork, open the project and see its complete change order history.

Original Project

Change Order #001

Change Order #002

Change Order #003

Current Project Value

The original agreement is always visible, and every adjustment has a clear history.

Changes Happen. Stay in Control.

Projects evolve. Spot Commerce helps you manage those changes without losing track of the original scope, project value, or financial performance.

Document changes. Track approvals. Update project value. Protect your profit.

Create a Change Order Explore Spot Commerce